Fall 2020 RESERVATIONS NOW OPEN starting on 7/17
Available Spaces:
Meeting Rooms
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Meeting Room A
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Meeting Room B
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Conference Room
Gym Courts
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Three-Court Gymnasium
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Multi Activity Court
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Multi Activity Court
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Two-Court Gymnasium
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2 Court Gym – Lecture Setup
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2 Court Gym – Lecture Setup
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2 Court Gym – Banquet Setup
Studios
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TRX Studio – Studio 1
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TRX Studio – Studio 1
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Mind/Body Studio – Studio 2
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Studio 2 – Lecture Setup
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Studio 2 – Banquet Setup
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Studio 3
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Studio 3 – Lecture Setup
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Studio 3 – Lecture Setup
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Studio 3 – Banquet Setup
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Studio 4
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Studio 4 – Banquet Setup
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Studio 4 – Lecture Setup
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Spartan Terrace – Rooftop Studio
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Spartan Terrace – Rooftop Studio with tables
Natatorium
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Activity Pool
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Lap Pool
Outdoor Fields and Courts
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Outdoor Courts
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Outdoor Courts
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Sand Volleyball Pits
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Pavilion
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Recreation Field
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Recreation Field
Piney Lake
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Piney Lake / Lakeside Lodge
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Lakeside Lodge
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Lakeside Lodge
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Waterfront
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Piney Lake
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Picnic Area
About the Process:
Timeline
- All room reservations must follow this timeline.
30 |
Event must be submitted through EMS |
21 |
Requester must have a meeting with the Special Event Coordinator |
14 |
The event agreement must be completed and returned |
7 |
All event charges and fees must be paid |
- All tabling reservations must follow this timeline.
21 |
Event must be submitted through EMS |
14 |
The event agreement must be completed and returned |
7 |
All event charges and fees must be paid |
For Students
- You must be a member of a registered student organization with a Virtual Event Management System (VEMS) account to reserve a space. Your organization should submit a Request for Student Organization VEMS Account form that will identify which two members of the organization will be allowed to submit requests for their organization.
- Reservations can be made by accessing Virtual Event Management System (VEMS) here.
- For your event you will also need to submit your event to CAP through SpartanConnect for approval at least 30 days prior.
For Faculty and Staff
- You should have a Virtual Event Management System (VEMS) account to reserve a room. Click here to obtain an account.
- You can access Virtual Event Management System (VEMS) here.
For Community Members
- Non-University affiliated groups wishing to rent facilities will be handled on a case-by-case basis. Rental and other fees will be charged.
- Please contact Hannah Lanzillotta at hllanzil@uncg.edu or 336.334.4858 to learn more about using our spaces for your event.
Piney Lake Reservations
General Group Reservation Guidelines:
- Reservations can be made through Virtual EMS, over the phone, or email.
- Reservations must be made 1-month prior to the event date.
- The minimum timeframe for all group reservations will be two hours.
- The Piney Lake waterfront and lakeside lawn/picnic areas are non-reservable during informal operating hours
- Lakeside Lodge reservations are available on a first-come, first-served basis and according to reservation guidelines. Use of the Lakeside Lodge always requires a reservation.
- All Groups (A & B) are eligible to rent the lodge and waterfront outside informal recreation hours.
- Group A is considered a UNCG group. All members of the group are UNCG students, faculty, or staff.
- Group B is considered a program sponsored by UNCG. Typically Group B is a mix of UNCG students, faculty, and staff with additional external affiliates.
- Waterfront rentals are not permitted outside the informal recreation operating season (November through February).
- Once a reservation is made the signed agreement is due (10) business days prior to the event and final payment is due (5) business days prior to the event.
- Possession and/or consumption of alcohol and illegal substances is strictly prohibited.
Lakeside Lodge Reservation Include:
- Picnic areas/lawn, unless during informal recreation operating hours.
- Lawn games: cornhole, volleyball, etc. (set up per group’s request)
- Overhead projector and projector screen.
- Use of refrigerator.
- Wireless Internet.
- Hiking trail and disc golf course may also be utilized during a lodge reservation.
- 1 Piney Lake Host
Waterfront Reservation Include:
- Access to swimming area and beach.
- Use of kayaks, canoes, SUPs, and paddleboats.
- A minimum of 2 lifeguards & 1 Piney Lake supervisor on duty. (Additional staff may be required due to group size.)
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If you have any questions, please contact Hannah Lanzillotta, Special Events Coordinator – Recreation & Wellness at hllanzil@uncg.edu.
Important Information
Ready? Make Your Reservation Now!